Confidential Personal Identifiers
New Jersey has sought to remedy this problem of having confidential personal identifiers becoming part of the public record and has enacted a law rectify this situation.
Today, in New Jersey, unless otherwise directed, a party may not include any personal identifiers in any document filed with the court.
N.J. Court Rule 1:38-7 provides as follows:
N.J. Court Rule 1:38-7 – Confidential Personal Identifiers
(a) Definition of Confidential Personal Identifiers. A confidential personal identifier is a Social Security number, driver’s license number, vehicle plate number, insurance policy number, active financial account number, or active credit card number.
(b) Prohibition on Submission of Confidential Personal Identifiers to the Court. A party shall not set forth confidential personal identifiers as defined in R. 1:38-7(a) in any document or pleading submitted to the court unless otherwise required by statute, rule, administrative directive, or court order; provided, however, that an active financial account number may be identified by the last four digits when the financial account is the subject of the litigation and cannot otherwise be identified.
(c) Compliance. (1) In every trial Division of the Superior Court where a Case Information Statement is required, parties shall certify in the Case Information Statement that all confidential personal identifiers have been redacted and that subsequent papers submitted to the court will not contain confidential personal identifiers in accordance with the provisions of this rule. (2) In General Equity and Special Civil Part matters, where no Case Information Statement is required, parties shall include the following language in the first filed pleading as provided in R. 4:5-1(b)(3), “I certify that confidential personal identifiers have been redacted from documents now submitted to the court, and will be redacted from all documents submitted in the future in accordance with Rule 1:38-7(b).” (3) In all criminal matters, the judge shall inform both parties at the time of the defendant’s arraignment status conference that confidential personal identifiers must be redacted from any documents submitted to the court as provided in R. 1:38-7(b) and R. 3:9-1(c).
(d) Judgment Debtors. Applications for any writ, order, or judgment issued by the court involving a judgment debtor may include the judgment debtor’s name(s), address, date of birth, the last four digits of active financial account numbers, and the last four digits of the individual’s Social Security number. No other personal identifiers shall be included.
(e) Redaction of Required Personal Identifiers. When confidential personal identifiers as defined in R. 1:38-7(a) are required by statute, rule, or court order to be included in documents or pleadings, such identifiers shall be redacted before public inspection is permitted. This redaction requirement, however, does not apply to driver’s license numbers that the New Jersey Motor Vehicle Commission requires in documents pertaining to the suspension and reinstatement of licenses.
(f) Redaction of Social Security Numbers from Records in Bulk. Any request for the mass release, in bulk, of electronically stored or microfilmed records containing Social Security numbers must be submitted to the Administrative Director of the Courts. A fee may be charged for the cost of redacting Social Security numbers from such records.
Compliance with this Rule must be certified to by the attorney.
Certification of Compliance with Rule 1:38-7(c). The first filed pleading of any party in an action in the Chancery Division, General Equity or in the Law Division, Special Civil Part shall include a certification of compliance as required in R. 1:38-7(c) that states, “I certify that confidential personal identifiers have been redacted from documents now submitted to the court, and will be redacted from all documents submitted in the future in accordance with Rule 1:38-7(b).